Receptionist / Office Assistant


redesigned-office

Reports to: Bookkeeper / Office Manager

Responsibilities

General

  • Provides general administrative support to all front office personnel include typing, data entry, copying, faxing and maintenance of all office files
  • Greets visitors at window and performs general administrative duties.
  • Handles all incoming calls and responsible for opening and distributing incoming office mail.
  • Receives all general office emails. Analyzes and disseminates to appropriate department.
  • Prepares and sends all outgoing mail.
  • Assists with overall internal office communications.
  • Makes photocopies, sends faxes, shreds documents
  • Files and maintains all office records. Accuracy is a must!
  • Manages the reception area to ensure an effective, professional company image.
  • May run errands and perform miscellaneous job-related duties as assigned
  • Maintains general office tidiness
  • Prepares simple math excel spreadsheets
  • Knowledge of the invoicing process and how to match paperwork.
  • Manages the distribution of all sporting event tickets distributed to accounts and keeps records.
  • Arranges appointments and schedules interviews for Management staff

Finance

  • Manages AR collections by monitoring past due invoices and directly contacting accts for timely payment
  • Processes invoices and sales orders and sends to customers
  • Runs daily sales report

Experience:

Ideal candidate will have an understanding of a typical business office. Responsibilities within the company may be added with continued experience and growth. Must be reliable, punctual, organized and have a demonstrated ability to juggle multiple priorities in a very busy office. ACCURACY is of the utmost importance.

Minimum,

  • At least 1 to 2 years in industrial, manufacturing or warehouse environment.
  • High School Diploma or equivalent.
  • Ability to use Excel (with simple formulas), Word and PowerPoint.
  • Ability to use web for research.
  • Well-developed interpersonal and communication skills
  • Good planning and organization skills
  • Professional appearance and manner
  • ACCURACY IS A MUST
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